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OREA  May 21st, 2024 Board Meeting Agenda

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

OREA Board Meeting

May 21st, 2024, at 6:00 pm

Ortonville Recreation Area

Day Use Area

Just east of

5054 Fox Lake Rd, Ortonville, MI 48462 

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Board members:

Lise Mouthaan

Scott Cope

Angela Sherman

Attendees:

Dawn Cope, Scott Cope, Lise Mouthaan, Robin Bobek, Vera Kraft, Steve Keim, Angella Sherman, Donna Maria Flood

  • Meeting called to order 6:01

  • Welcome Angela!!

  • Todd Farrell, DNR Representative, is not available for our meeting, so DNR items postponed until our June meeting. 

  • Review and approval of April meeting minutes.  Scott Cope motioned, Vera Kraft seconded, all in favor.

  • Review and approval of Treasurers report.  5 new memberships!!  75 total at this time!  Balance in treasurery at this time is $10,530.06.  To read the entirety of the treasurer’s report, click below.  Scott Cope motioned to approve the minutes, Lise Mouthaan seconded, all in favor.

Standing Committees

  • ​Strategy Committee Report.

    • Formed February 7th, 2024. Members Steve Keim, Robin Bobek, Dawn Cope, Scott Cope.

  1. Goal: Poker Ride with Campover

    1. Poker Ride Preparation (Scott)

      1. Create add for Saddle Up Magazine (In May Issue – developed by Donna Maria Flood) Done

      2. Create event flyer

        1. Last meeting the board approved an increase on the Poker Ride entry fee (using ad from Saddle Up Magazine developed by Donna Maria Flood) Done

          1. New fee is $25 for anyone 16 or older

          2. New fee is $5 for anyone 15 or younger

          3. $5 fee for meal only

      3. OREA 25th anniversary celebration (March 11th, 2023)

        1. Commemorative banner for events? N/A

      4. Community Bonfire each night – weather permitting

      5. Set-up and clean-up

      6. OREA display items (DAWN)

        1. Annual report

        2. Donation Guide

        3. OREA 2024 goals

        4. Benefits of membership

        5. Donation box from MHC Expo

      7. Merchandise display and sales. (Lise – Point of Contact; Steve to bring stuff from home)

      8. Map Poker Ride route.

      9. Put yarn bags on trail (Dawn&Scott)

      10. Verify trails are clear (DNR/Dawn&Scott)

      11. Registration at event

        1. Money: Change needed ($150 – 15 X $5 & 75 X $1)

        2. Deal and assess poker hands 50/50 raffle

      12. Food purchase (Lise & Robin)

        1.  Menu, food for Friday, Saturday afternoon and evening and Sunday

      13. Food preparation (Ang)

        1. Steve to bring solar Generator

        2. Dawn to bring 2 coolers

      14. Silent auction (Robin point of contact)

        1. Need items for auction – Facebook Post - Call for Items

        2. Use items from 2023 Judged Trail Ride

        3. Horse Hoodies donation

      15. Guided Trail Rides on Friday, Saturday, Sunday, Monday

      16. Approve budget for Poker Ride expenses. ($300)

      17. Parking coordinator for Day Use Area

        1. WHO?

        2. Do we have a parking layout?

    2. Campover (Dawn)

      1. Campground Reservations  (Campsite Dates & Total)

1 May 24, 25 - 2 nights

2 May 24, 25 - 2 nights

3 May 24, 25 - 2 nights

4 May 24 - 1 night

5 May 24, 25, 26 - 3 nights

6 May 23, 24, 25, 26 - 4 nights

7 May 22, 23, 24, 25 - 4 nights

8 May 24, 25 - 2 nights

9 May 24, 25 - 2 nights

10 May 23, 24, 25, 26 - 4 nights

11 May 24, 25 - 2 nights

12 May 23, 24, 25, 26 - 4 nights

13 May 23, 24, 25, 26 - 4 nights

16 May 24, 25 - 2 nights nights

Total 38 reservation nights!

  1. Goal – Stop Sign (Robin)

  2. Large Animal Emergency Rescue Workshop - Saturday June 8 (Steve)

    1. OREA 2024 Goal - Equine Community Support

    2. A donor has sponsored 4 attendees from OREA - 2 Board Members, one DNR Team Member, and one Local Emergency Responder.

      1. Recommend Dawn & Scott because they work closely with the DNR and would be available to be part of a coordinated emergency response team for our area

      2.  Recommend Kenny from the DNR because he championed the rescue at Ortonville out on the trail system

      3. Kenny has a first responder contact that he recommends

    3. We hope this provides the basis of a coordinated emergency response team for our area.

    4. To check with the fire chief in Hadley.  Flyers to local officials. 

  3. Memberships (Steve)

    1. Bylaw Changes and Standing Rules for Daily Memberships

      1. Motion for wording on each bylaw change

      2. Establish Standing Rules to replace specifics from bylaws

      3. Steve Keim motioned to approve, Scott Cope seconded, all in favor.

    2. Business Membership?

      1. Other equestrian trail groups do it!

      2. Horsehoodies would like to be a Business Member

      3. What would we charge?

      4. What would be the benefits to the Business Member?

  4. Goal – Work Bees (Dawn)

    1. Official Work Bee May 4 – 10 OREA volunteers + 2 DNR team members

      1. OREA 2024 Goal - Add bypass trail between TM 1 & bridge: Established new Bypass Trail which will replace the muddiest section between the campground and Trail Marker 2

      2. Managed Rerouting and Clearing of ½ of New Trail

    2. Unofficial Work Bee May 6 – 4 OREA volunteers

      1. Finished clearing New Trail including rerouted areas

    3. Other DNR & OREA work accomplished  

      1. Mapped work bee and prepped routing Cut trees and ground stumps in campground and day use area

      2. Cut trees and cleared brush around the bridge

      3. Cut trees, cleared brush and leveled area by the Day Use Trailhead for portapotty, mounting block, picnic table (etc.)

      4. Relocated mounting block in day use area

      5. Cut trees, cleared brush, and leveled area east of trail head for hiker parking

      6. Smoothed and leveled Day Use Circle Drive

      7. Numbered fire pits and parking blocks

      8. New signs installed at campground entrance

      9. Leveled Site 2 in campground

      10. Cleaned up mud bogging mess in pavilion from vandals

      11. Removed unused fire pits and parking blocks from campground

      12. Installed corral gates

      13. Built and installed new door for vault toilet

      14. Cleaned and leveled corrals for WHAM event

      15. Set up picnic tables on all campsites

      16. Relocated 7 picket poles

      17. Moved Fire Pits on Site 16 and 14

      18. OREA 2024 Goal – Signage – Put up yield to horses signs

    4. Vera & Steve i. Did some clearing on one of the “walking trails”

  5. Goals: Add existing trails to Official Trails & Add trails to roads & parking areas to Official Trails (Steve)

    1. Added specific trail descriptions for Blue & Green Trails, Pines Trail, and other Pinnacle Point Trails to Goals document (Steve & Scott)

    2. Added specific descriptions for Access Trails to Goals Document

    3. Included trail maps based on DNR interactive trails map to Goals Documents

    4. Timing needs to be prior to new DNR mapping.

  6. OREA 2024 Goal - Build Corrals (Scott)

    1. Scott provided parts list which is added to Goal

    2. Estimate $1500 to build a corral - $1000 in materials, $500 for base

    3. Have volunteer from WHAM with skid steer to dig post holes

    4. DNR info on Corrals - may need WIP in the future

    5. Will discuss possible motion to build another corral at June meeting after we see what donations occur at Poker Ride.

  7. OREA 2024 Goal - Trail Repairs (Scott)

    1. Reduced areas to be repaired for current budget allocation from 5 to 4

      1. Muddy area that needs culverts and fill on the New Trail east of Jasmond Rd

      2. Wet Meadow in north section of Trail 3A west of Jasmond Rd

      3. Muddy section on trail 3A south of Danger split rail fencing

      4. Muddy section before Trail marker 3 coming from south side

    2. One of the original bidders has dropped out No longer need to do repair between new bypass trail and bridge

  8. OREA 2024 Goal - Vault Toilet for Day Use Area (Dawn)

    1. Temporary port-a-potty in place

    2. DNR to verify actual cost for vault toilet. Could be more than first estimated.

  9. OREA 2024 Goal - Day Use Area Redesign (Dawn)

    1. DNR Archeologists are claiming the Day Use area may be a Historical Site!

  10. OREA 2024 Goal – Committees

    1. . Strategy Committee was established February 2024

    2. Would like to have Communications Committee established

      1. Ex officio members – OREA President, OREA Secretary, OREA Treasurer

      2. Would like to also have Donna Maria Flood & Ang Sherman on the committee

        1. Donna Maria does all of the graphics we have been using on Facebook and other places

        2. Ang is a constant poster on Facebook and has ties to Michigan Horse Council Trails Committee

      3. Others wanting to participate would be welcome

    3. Would like to have the Fund Raiser and Activities Committee established

      1. Ex officio members – OREA President, OREA Treasurer

      2. We have no other activities planned for this year!

      3. Suggest Ang as Chair with any other Board members willing, plus whoever can be recruited with skills and enthusiasm

    4. Would like to have the Membership Committee established

      1. Ex officio members – OREA President, OREA Treasurer, OREA Webmaster

      2. Right now Steve and Dawn do most of the Membership Stuff

  11. Build Kiosk in campground west of trail entrance. Scott to determine cost.

  12. Confidence course & Kids Loop​

    1. Proposed confidence course looked at and voted on to build this in the designated area between campground & day use area.  Scott Cope motioned, Dawn Cope seconded.  Vera Kraft, Angella Sherman, Lise Mouthaan, Steve Keim yes.  Robin Bobek no.​

Old Business

  • WHAM Ride: May 17-19, 2024. OREA 2024 Goal – Equine Community Support

    • Community bonfire hosted by OREA

      • Dawn & Scott Cope, Steve Keim, and Vera Kraft hosted a bonfire on Saturday evening.

      • Got feedback on their experience.

    • They had 23 riders for their event. 

    • Comments at bonfire included offers to help when OREA holds judged trail ride again.

New Business

  • See Strategy Committee in Standing Committees section

Meeting adjourned at 8:15 p.m.

 

Next regular meeting June 18th, 2024.

OREA  April 21st, 2024 Special Board Meeting Minutes

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

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Board members:

Lise Mouthaan

Scott Cope

Ang Sherman

OREA Board Meeting

April 21st, 2024, at 7:00 pm

Google Meet 

Attendees:

Google meet:  Dawn Cope, Scott Cope, Steve Keim, Vera Kraft, Lise Mouthaan, Robin Bobek, Angella Sherman

  • Meeting called to order 7:10. 

  • Angella Sherman introduced herself and spoke of why she is interested in Orea.

  • General questions of Angela Sherman.  Proximity to park, will Angela be available to participate in events? (Yes).  Angella offered to cook at Poker ride and how ever else she could help out there.

  • Scott Cope motion to vote Angella Sherman to fill vacant position on Orea board for duration of 2024.  Lise Mouthaan seconded (all in favor).  Welcome Angella!

  • Dawn Cope spoke briefly of tentative work bee coming up, date to be determined.

  • Next Orea meeting is May 21, 2024, location to be determined.

  • Meeting adjourned 7:25.  

OREA  April 16th, 2024 Board Meeting Minutes

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

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Board members:

Lise Mouthaan

Scott Cope

OREA Board Meeting

April 16th, 2024, at 6:00 pm Metamora-Hadley DNR Office 3871 Herd Road, Metamora, MI 48455

Attendees:

In person: Todd Farrell (DNR Representative), Steve Keim, Lise Mouthaan, Vera Kraft, Scott Cope, Robin Bobek

 

Google meet: Melissa Dewitt, Angela Sherman

 

Absent with notice: Dawn Cope

  • Meeting called to order at 6:00 p.m. by Vice President Vera Kraft.

  • March minutes approved with the acknowledgement of logo tabled indefinitely, not later date. Also noted that Vera Kraft will not lead guided trail ride. Motion by Lise Mouthaan to approve minutes with modifications noted. 2nd by Steve Keim (All in favor).

  • Steve presented the financial report. Balance as of today is $10,376.65. We have 70 memberships! Please see hadleyhills.com, board meetings to view financial report in its entirety. Motion to approve by Robin Bobek, Vera Kraft 2nd (all in favor).

Old Business

  • MHC Annual membership meeting on April 9th, 2024.

    • Steve Keim and Vera Kraft attended.

    • Elected to MHC board is Melissa Dewitt, Gail Hilbrand, and Sasha Glover.

    • Update on MHC grant application? We will find out after numbers are tabulated for Michigan Horse Expo.

    • Can we use MHC Zoom account for our board meetings? Melissa DeWitt will find out if available.

    • MHC bylaw changes: working through by-laws to update.

    • MHC Organizational insurance: do we need to apply for additional insurance for nonmembers participating in Poker Ride event?

      • We will use event membership to cover non-members.

      • We will amend/add to by-laws to make this change. Steve Keim to send board members email regarding this.

      • Steve Keim motioned to rescind payment of $75.00 to MHC for additional insurance. Vera Kraft 2nd (All in favor).

 

  • Strategy Committee Report.

    • Formed February 7th, 2024. Members Steve Keim, Robin Bobek, Dawn Cope, Scott Cope.

    • Discussed original proposed goal to leverage and build the enthusiasm of our members and potential members so they feel engaged and feel like they have pride and personal ownership of the success of the Ortonville Recreation Area. Our most important piece of our mission.

    • Steve Keim motion to table further discussion of the Strategy Committee to next meeting. Scott Cope 2nd (all in favor).

 

  • Southern Michigan Orienteering Club Event on 4/20/24.

    • It was suggested at our last meeting that we provide them with information on how to act around horses.

    • Scott and Dawn to put up signs on trail stating acceptable behavior when interacting with riders/horses. (Signs were installed 4-18-24)

  • WHAM Ride: May 17-19, 2024.

    • Guided trail rides: Vera Kraft to contact WHAM to clarify if they want hosted rides.

    • Dawn and Scott Cope to host community bonfire on Saturday Evening and represent OREA.

    • Get feedback afterwards: what did they like, what can we do better?

  • Continue Confidence Course discussion.

    • Robin made another suggestion for placement of course if trail is not acceptable. There is a wide open field past first bridge where trail opens up. Easily accessible from Hadley rd., guard rail.

    • We are to look at suggested area for this on Memorial weekend.

DNR Projects

  • Thanked DNR for all the items they have completed already.

  • Items remaining:

    • Stump Grinding projects.

      • Campsite 16: Grind stump from tree removal

      • Day Use Area: Grind Stump where trees are cut.

    • Campsite 2: Relocate Picket Posts

    • Campsite 16: Relocate fire pit after tree and stump are removed.

    • Paint and mark all fire pits and parking blocks with campsite numbers. (DNR will complete this work based on conversation with Stephanie on 4-18-24)

    • Complete painting of the pavilion. (Front inside area of roof)

    • Install new door on the vault toilet.

    • Install gravel and grade Day Use Area.

    • On the Trail:
         •  Complete west side creek crossing.

      • Clear any downed trees on the trails.

  • Reviewed Other DNR Projects

    • One item on the DNR internal call for projects.

      • Day Use renovation project

    • Todd will put in a WIP for the main bridge repair between marker 1 & 2.

    • DNR considering using a dumpster for the manure collection in the campground.
      § Gate at campground entrance will not be completed until next winter.

    • Solar well was not approved. It will be put in again in the 2025 project requests.

    • WIP approved for the Day Use Area vault toilet.

      • DNR planning on constructing the above ground portion this winter for a spring installation.

      • Todd needs to reevaluate the cost of the project.

    • OREA received a $2,000 DNR Friends Partnership grant for the vault toilet.

    • OREA to take pictures of each campsite once all painting and numbering is completed and send to Todd for installation in the campsite reservation system.

    • Todd provided the applications for the Poker Ride event and putting the Poker Ride on the DNR event calendar. (Both applications were submitted by Dawn Cope on 4-18-24,)

New Business

  • Saddle Up Magazine: Monthly web full page color ad & print/web 600 word news article available. Thank you, Steve Keim.

 

  • Memorial Day Poker Ride planning. May 24-27.

  1. Create ad/flyer for Saddle up magazine. Thank you, Steve Keim and Donna Maria Flood.

  2. Create event flyer. Steve Keim and Donna Maria (done)

  3. OREA 25th anniversary (March 11th, 2023. Add going forward to paperwork, banner, etc. OREA 25 years commemoration and going strong (or something like this).

  4. Community bonfire each night, weather permitting.

  5. OREA display items: annual report, donation guide, OREA 2024 goals, benefits of membership, donation box from MHC Expo.

  6. Merchandise display (Lise. Steve&Vera to bring the shirts/hoodies/etc left at MHC).

  7. Map Poker Ride. We will put this together at May meeting.

  8. Yarn bags to be put on trial. (Scott has).

  9. Verify trails are clear.

  10. Registration at event: Bring change (Robin) $150.00 (75 5’s and 75 1’s). Registration will deal and assess hands.

  11. We will have 50/50 raffle.

  12. Food purchase/copies of papers needed (Lise/Robin). Steve Keim motion to authorize $300.00 max for Poker Ride event expenses (food and copies ect…) Lise Mouthaan 2nd (all in favor).

  13. Cook for hot dogs: Angela Sherman.

  14. Coolers to be brought by Scott Cope (2), Angela Sherman (1), Robin (1). Lise to pick up two bags of ice on way to event.

  15. Silent Auction: put fb notice for donations for silent auction (Steve Keim). Use items from 2023 judged trail ride. Who will take charge of this? Dawn to check with Tracy for possible volunteer.

  16. Steve has solar generator if needed.

  17. Need volunteer for coordinating parking at day use area. Need map to show person handling this how we should park people.

  18. Guided trail rides on Friday, Saturday, Sunday, Monday. Just casual: do you want to ride?

  • Discussion on new corral: Tabled until after poker ride.

 

  • Work bees: Scott to talk with Dawn Cope. She will schedule and coordinate work bee for new trail and prep for Poker ride if necessary.

Round table discussion:

  • Steve update on Michigan horse events:

    • MTRA work bee: Steve Keim and Vera Kraft worked on the MTRA work bee clearing trail.

    • Horses for Hope Spring ride (Steve Keim, Vera Kraft, Karen DeOrnellas attended) nice turnout.

    • Bass River Rec Area outcome: this group was able to work out solution with other group using trail so horses can access the water.

    • MHTA Incident report form: report to fill out (also inform Todd/ranger at Hadley) if someone is in reservable spot at campground, dog out of control, etc.

      • Michigan Horse trails asked for OREA board members emails to send updates. Permission given to pass on emails.

  • Ionia: Spring kickoff sponsored by MHC is May 10-12th.

 

Motion to adjourn meeting 8:12 p.m. by Scott Cope. 2nd by Robin Bobek (all in favor).

 

Next regular meeting May 21st, 2024.

OREA  March 28th, 2024 Board Meeting Minutes

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

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Board members:

Lise Mouthaan

Scott Cope

OREA Board Meeting

March 28th, 2024, at 4:00 pm

Keim/Kraft Residence

  • Attendees:

    • In person: Vera Kraft, Steve Keim, Scott Cope, and Robin Bobek joined the meeting at 5:05 pm

    • Google meet: Dawn Cope, Melissa DeWitt, Ang Sherman and Karen Greenbay

  • Meeting called to order at 4:04 pm by Vice President Vera Kraft.

  • January meeting minutes approved. Motion by Scott seconded by Dawn Cope (All in favor)

  • Steve Keim provided the treasurer’s report.

    • Motion to close expo expenses by Steve Keim 2nd by Scott Cope (All in favor)

    • Motion to close expo expense for expo table by Steve Keim 2nd by Scott Cope (All in favor)

    • Motion to close MHTA membership expense by Steve Keim 2nd by Scott Cope (All in favor).

    • Motion to approve $500 for Cope tractor expenses by Steve Keim 2nd by Lise Mouthaan (All in favor)

    • Motion to approve treasure’s report by Dawn Cope 2nd by Lise Mouthaan (All in favor)

Old Business

  • Vera Kraft read the first two items under old business regarding the DNR grant and the strategy committee.

  • Steve Keim reviewed the updates to the website.

    • Melissa DeWitt and Ang Sherman thanked Steve for the great job he is doing with the website.

    • Need to update the campsite drawing to the latest version. (Post-meeting side not: done)

  • Steve Keim provided a report on the MHC Expo.

  • Scott Cope briefly reviewed the 2023 Annual Report and encouraged everyone to review it on the website.

  • Scott Cope reviewed the minutes from the March 18th, 2024 DNR meeting with Todd Farrell.

  • Scott Cope provided an update on what has been accomplished at the campground in preparation for the April 1st reservation system kickoff . He also reviewed the Project Wish List requested by the DNR.

  • Scott Cope provided a report on attending the MHC Trails Subcommittee meeting on February 5th and March 12th and the MHC board meeting on March 12th, 2024.

    • Scott Cope thanked Melissa DeWitt and Ang Sherman for their e orts to help promote the local horse associations around the state.

  • Steve Keim provided a report on attending the MHTA meeting in Clare on March 23rd, 2024.

DNR Projects

President Dawn Cope reviewed all the items on the agenda with Todd Farrell. The updates and answers he provided on each DNR Projects, Questions and Updates are noted in red.
 

  • Pavilion maintenance: complete painting pavilion (Front section of interior roof still needs paint)

    • This will be completed before the WHAM event on May.

  • Stump removal: By picket post at campsite #2 and campsite 11?

    • They will borrow a stump remover from another park and take care of these and any other stumps that need to be removed within the next month.

  • Install manure pits at one location in the campground. (Location TBD)

    • The DNR is planning on building a concrete block manure bunker sometime later in the year.

  • New gate installations at Tody Rd. and the campground entrance?

    • Tody Rd. completed and looking good…..THANK YOU!!!.

    • The gate at the campground will not be completed until late this year or spring 2025.

  • Update on DNR approval of the Confidence/Obstacle Course?

    • The Confidence Course has been approved by the DNR and can be installed at any time.

  • Campsite reservation system for 2024

    • OREA provided new campsite layout 12/21/23.

    • Trees removed at campsite 11 and 2….THANK YOU!!!

    • Fire pits on sites 1 – 13 relocated.

    • Parking blocks on site……..THANK YOU!!!

      • Parking blocks have now all been put in place by OREA

    • Need to mark out campsites 14 – 21 and install all parking blocks.

      • Campsites 14-21 have been marked out and parking blocks put in place by OREA

    • Mark campsite numbers and arrows on fire pits and parking blocks.

    • Way to identify sites on reservation system?

      • Paint colored ring on fire pit of reservable sites. ORANGEJ

      • Paint parking block on reservable sites to match fire pit.

    • How can DNR mark reserved campsites?

      • Possibly put stake with reserved tag in fire pit of reserved site.

    • The DNR will identify reservable site by painting an orange strip on the fire pits and painting the parking blocks orange. The non-reservable sites will have the fire pits and parking blocks painted white. All fire pits and parking blocks will be stenciled with the campsite #. This will be completed as soon the weather permits.

  • Can DNR track camping numbers so that OREA can track impact of what we are doing?

    • Yes, Todd said he would get the numbers to Steve for the last 2 years.

  • Is DNR able to compare usage of corral sites to non-corral sites and reservation sites to non-reservable sites?

    • This may be a little more difficult, but Todd said he would see what they can do to track this information.

  • Update on DNR approval of the Day Use Area project?

    • New sign for Day Use Area

      • Stephanie is working with the DNR sign department. They are hoping to have this completed soon.

    • Vault toilet

      • The vault toilet is going through a separate approval process. Todd does not think they will have any money to build the vault toilet this year.

    • WIP submitted.

    • Kenny mentioned DNR has a kiosk that could be used for the day use area?

      • The one they thought was available has been spoken for, so they do not have any kiosk available.

    • OREA working on getting third bid.

  • Any update on the solar well approval?

    • DNR will not hear anything about the solar well for at least another month.

  • River crossing repair between marker #1 and #2 (West side)

    • Todd indicated that they do not have the funds to complete this project.

  • Repair of bridge at river crossing between marker #1 and #2
    Todd indicated that this repair or replacement will need to go through the proper DNR review and approval process which will take quite a bit of time. They also do not have any funding so this will need to be submitted as a WIP.

  • DNR funds available for trail projects

    • OREA provided Todd with three estimates on March 12th.

    • Any update?

      •  I’m not sure we got a clear answer on this one. Todd is looking into it further.

  • Discuss "official" opening of the New Trail.

  • When will the controlled burn take place?

    • There is still no information or details available on this.

  • Bypass trail.

    • The location of the bypass trail was reviewed with Todd.

New Business

  • Vera Kraft reviewed the first two items.

    • The campsite reservation system is supposed to go live on April 1st.

    • Vera Kraft and Steve Keim will be attending the MHC Membership meeting on April 9th, 2024.

  • Vera Kraft talked about the Saddle Up! Magazine monthly web full page color ad for free and the print /web 600-word free article.

    • Steve mentioned that we have an article that will be in the April issue and we are working on creating a full page color ad about our Poker Ride for the web version.

  • Vera shared that the Southern Michigan Orienteering Club is holding an event at the campground on April 20th, 2024. An email from Todd Farrell was forwarded to all board members.

    • Per Todd email, they are not supposed to park in or use any of the reservable campsites. They can only use the non-reservable sites that are not being used. Todd instructed them to park in the day use are.

    • Ang Sherman has had challenges with members of this group on other trials in the past and suggested providing them with information on how to act around horses.

  • Discussion on Walking Horse Association of Michigan (WHAM) Ride on May 17-19

    • How can OREA welcome them and make sure they have a good time?

      • Dawn Cope and Vera Kraft will host Guided trail rides.

      • OREA will host a community bonfire.

  • Memorial Day Poker Ride planning

    • Create ad for Saddle Up magazine.

    • Board members need to have discussion to work out some details before the April meeting.

    • Motion to raise entry fee from $20 to $25 for anyone 16 and older, $5.00 fee for those 15 and under. $5.00 fee for meal only. Motion by Steve Keim 2nd by Vera Kraft (All in favor)

  • Confidence Course discussion

    • Robin Bobek shared her concerns.

      • It will change the character and integrity of the campground.

      • It will bother the horses/riders camping near the obstacles.

      • She does not feel like it should be in proposed location.

      • She would like to see the "natural obstacles" put on trails in strategic locations.

        • Lise Mouthaan shared similar concerns.

        • Discussed having to board meeting onsite and review the proposed location.

    • Motion to have the board meet on site to discuss the proposed location of the confidence course by Vera Kraft 2nd by Lise Mouthaan. Motion passed: Yes, vote from Vera Kraft, Lise Mouthaan, Steve Keim, Scott Cope, and Robin Bobek. No vote from Dawn Cope.

  • Discussion on possible logo change

    •  Three different sample logos created by Donna Maria Flood were provided.

    • Steve Keim shared how the current logo was busy and difficult to reproduce.

    • Motion to change the logo to the one that is on the coat provided by Donna Marie Flood by Dawn Cope and Vera Kraft 2nd by Scott Cope. Motion failed: Yes, vote from Dawn Cope, Vers Kraft, and Scott Cope. No, vote from Steve Keim, Robin Bobek, and Lise Mouthaan.

    • Motion to table the new logo discussion for a later date by Lise Mouthaan 2nd by Steve Keim. Motion passed: Yes, vote by Steve Keim, Vera Kraft, Robin Bobek, and Lise Mouthaan. No, vote from Scott Cope and Dawn Cope.

  • Round table:

    • Lise Mouthaan thanked the board members for all their work on getting the campground ready for the reservation system.

    • Melissa DeWitt and Ang Sherman thanked the board for providing the google meet to allow them to attend the meeting.

  • Vera Kraft indicated that our next OREA Board meeting is scheduled for April 16th, 2024.

  • Meeting closed at 6:03 pm

OREA  January 16th, 2024 Board Meeting Minutes

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

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Board members:

Lise Mouthaan

Scott Cope

OREA Board Meeting

January 16th, 2024, at 2:00 pm

Cope Residence

Contact Dawn at dawnmariecope@gmail.com if you wish to attend

  • Present: President Dawn Cope, Vice President Vera Kraft, Secretary Robin Bobek , Treasurer Steve Keim, Board members Lise Mouthaan and Scott Cope

  • Meeting called to order 1:40.

  • Tamra Hartwig has resigned from the board. A huge thank you for all her years of service to OREA.

  • Review and approval of prior minutes. Scott Cope motioned to accept, Lise Mouthaan seconded, all in favor.

  • Treasurer’s report presented and reviewed. Balance is $9913.94. Scott Cope motioned to accept, Robin Bobek seconded, all in favor. This report is on the website for review

Old Business

DNR Projects

Controlled Burn Inside Trail System in March!

DNR updates discussed at meeting: • New gate installation at Tody road completed. • Control burn to be done this year. (Outside trail inward) • Day Use Permit submitted. • Confidence course pending one more approval. • There will be a new sign for day use area: STAGING – DAY USE ONLY. • Also new sign for campground: CAMPING WITH HORSES ONLY. (This sign tentatively will say except July and August). Also, these signs are made through DNR at designated times of year, so do not know when they will go up. • Vault toilet for day use area: we have applied through DNR for matching grant. Secondly, we have applied for a grant through MHC (Michigan Horse Council) for our half of vault toilet. • Trail Projects: Scott working on getting estimates. • Dumpster Corral (Manure bunker): submitted for approval. • Campsite reservations 2024: Todd Farrell (DNR Representative) to submit this week.

Other Old Business

  • Review and vote on proposed bylaw changes reviewed at November board meeting. Steve Keim motioned to accept, Scott Cope seconded, all in favor.

  • Discussion of 2024 goals. See website for updates on goals. Discussion of what SMART goals is, example presented.

New Business

  • Install/upgrade bypass trail between marker one and two (this is to avoid low muddy area). There is a bypass trail already there.  We need to also fix section before bridge to existing new trail.  We must use process in place to do this, so we may add bypass to trail map.

  • Website fees:  Wix has raised fees to $312.00 for two years.  Robin Bobek motioned to approve this fee, Scott Cope seconded, all in favor.

  • Discussion of DNR Friends Group Partnership Match Program.  Applications due by January 19th.

  • 2024 Sponsor/Donation/Volunteer Guide updated.  Complete updates when 2024 goals are completed (Scott Cope). 

  • Board discussion of diligent tracking of hours of activity, travel for 2024.  Please turn in to Scott Cope monthly.

  • Discussion of committees and appropriate volunteers to staff them.

  • MHC Horse Expo:  Need schedule of booth coverage.  Other suggestions, ideas were raffle drawing hourly (using donated gifts, Dawn to coordinate with Donna Flood for donations), door prize to be raffled for the weekend.   We need to have laptops set up, membership information, merchandise, “What does OREA do” updated and available, cheat sheet for volunteers, easel, donation jar.  MHC provides tables.  Wear OREA merchandise if you have it.

  • Change meeting time to earlier?  Todd considering this.

Round table:

  • All trails meeting in March.  Purpose is discussion/sharing of ideas (“how do you handle/do ___??” ).   Possible discussion also of sharing equipment.

Next Meeting February 20th, 2024, 6:00 pm at DNR office.

Meeting adjourned 4:24 p.m.

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

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Board members:

Tamra Hartwig 

Lise Mouthaan

Scott Cope

OREA  December 19th, 2023 Board Meeting Minutes

OREA Board Meeting

December 19th, 2023, at 6:00 pm

Hadley Community Church

3638 Hadley Road, Hadley, MI 48440

Present:  Steve Keim, Vera Kraft, Scott Cope, Dawn Cope, Robin Bobek, Lise Mouthaan, Tamra Hartwig, Karen DeOrnellas, Amy Scharmen-Burgdolf, Stephanie Miller Francis (DNR), Kenny Whitaker (DNR), Diana Wanamaker, Terri Swaim, Carol Lindsey.

  • Meeting called to order 6:01.

  • Review and approval of prior minutes (with misspelling of WIP acknowledged).  Scott motioned to accept the minutes, Robin seconded, all in favor.

  • Review and approval of 2023 Treasurers report presented (this report was sent to board members prior to meeting and reviewed at meeting).   Our balance as of December 19, 2023 was $9611.43.    Scott motioned to accept treasurers report, Dawn seconded, all in favor.

  • Steve presented the following motions for approval by the board:

    • $100.00 alloted for stamps/postage expenses.  Lise motioned for approval, Dawn seconded, all in favor.

    • Motion for cost of MHC expo table March 2024 be approved (cost unknown at this time).  Robin motioned for approval, Scott seconded, all in favor.

Old Business

  • Update on DNR approval of Day Use Area project: (officially changing name to Day Use Area and changing the sign).  Scott is working with Todd on drawings/estimates.  Scott is working on gathering estimates.

  • Update on DNR funds for trails projects. Working with Todd on drawings and estimates. 

  • Update on campsite reservation system for 2024: Orea working on laying out campsites and making them more user friendly.  Due to required space for each site, we will be losing 3 camping sites, and will have a new total of 21 sites.  Goal is to present updated campsite design to Todd by 12/21/23 and have a total of 14 sites on reservation system.

New Business

2023 Elections

  • The Orea Secretary did not receive any additional nominations for Board of Directors from the membership.               The nominees for the Board of Directors are Dawn Cope, Vera Kraft, Steve Keim, Robin Bobek, Lise Mouthaan, Tamra Hartwig, Scott Cope.

  • Hearing no other nominations from orea members in attendance, Steve motioned to accept above names, Scott seconded, all in favor.

  • Lise Mouthaan motioned to nominate Robin Bobek for secretary, Scott Cope seconded, all in favor.

  • Lise Mouthaan motioned to nominate Steve Keim as Treasurer, Vera Kraft seconded, all in favor.

  • Lise Mouthaan motioned to nominate Vera Kraft for Vice President, Steve Keim seconded, all in favor.

  • Lise Mouthaan motioned to nominate Dawn Cope as President, Robin Bobek seconded, all in favor.

  • Michigan Horse Council grant application submitted for Day Use Area pit toilet.

  • Membership renewal letter completed.  Steve Keim has sent letters out to expiring members.

  • 2023 OREA accomplishments presentation during dinner.

  • 2024 goals.  Steve:  Look at goals, let him know if adamant against something.  Then SMART process. (wm: the SMART Process and groupings of Proposed 2024 Goals are below the minutes section.)

  • New business?  None at this time.

  • Next meeting is January 16th, 2024.  Location to be determined  as Todd Farrell (DNR Representative) will not be attending, so we will be unable to meet at DNR office.

  • Meeting adjourned 6:45

  • Rb/rb

What you missed! OREA's Christmas Celebration 

After the blessing from Scott Cope, we settled in to enjoy the Christmas feast! Nobody left hungry.

Towards the end of the munching, Dawn presented the OREA/DNR 2023 Accomplishments. You can view them by selecting them on the menu.

We were fortunate to have Stephanie and Kenny in attendance and gave them appropriate kudos for their contributions to our (DNR OREA in partnership) successes this past year.

Next came a fun rendition of the 12 Wild Mustangs (12 days of Christmas) with equine related substitutions. (6 tubes of wormer and 4 hoof picks carried over to the Huckleberry Railroad rendition of 12 days on Wednesday!)

We then left the right Wrights to the left ... with boxes of Belgian chocolates being passed every time a left or right/Wright was called out. Those left holding the chocolates were rewarded with the chocolates.

Then it was time for the gift selection / theft. Things started out quite polite as the first rounds were just observations of gift opening. That went to the wayside as gift coveting transitioned to sanctioned gift thievery.

We were excited to have some non-Board attendees at the meeting and the post-meeting!!! Hopefully that can become a trend.

SMARTGOALS

Means The Goal Is

Specific

Measurable

Achievable

Relevant

Time Bound

Specific

  • What do we want to accomplish?

  • Why is this goal important?

  • Who needs to be involved to accomplish this goal?

  • Where does this goal need to be done?

  • Which resources do we need and what are the limitations to what we can accomplish?

Measurable

  • Do we need to break it down into smaller pieces?

  • How do we track progress?

  • How can we tell when we are done?

  • How much and How many?

Achievable

  • Can we achieve this goal?

  • How realistic is it for us to do this given factors like DNR regulations, money, etc.?

  • Is this something in our control?

  • Is this something we should do?

Relevant

  • Is this something worth doing?

  • Is now the time to do this?

  • Do other things need to be done first?

  • Will our audience benefit from us doing this?

  • Is this important enough to focus our limited resources (time & money) on?

Time Bound

  • When are we going to start doing this?

  • When do we need to complete this by?

  • When do we need to have particular steps accomplished by to achieve this?

OREA 2024 Proposed Goals Ranked and Grouped

Out of the 168 proposed goals, all of those assessing them agreed that 64 of them had agreement that we should look into then further. Another 27 had 5 yes votes. Another 40 had 4 yes votes. 11 had three yes votes. The remainder had 2 or fewer yes votes. What we want to do now is consider which of these should be developed further into SMART goals

What the Board needs to accomplish for the December 20 meeting is this: Take a look at each grouping and decide if we should pursue SMARTening those goals. In the December meeting, I will ask for each grouping if there are any within that group that you think should not go through the SMART process for the ones that have All Yes Votes, 5 Yes Votes, or 4 Yes Votes. If anyone indicates any one of those should not go through the process, we will set that one aside and have a discussion about it in the January meeting. You do not have to give a reason in the December meeting. You can either state which one(s) should be excluded, provide a list of the ones to be excluded, or highlight or otherwise not them on a printed or electronic copy and hand them to me or send them electronically ahead of the meeting – or any combination thereof

For the remainder – the proposed goals with 3 or less Yes Votes, determine if you feel any of them should go through the SMARTening process. Those will also go onto the list for further discussion at the January meeting. Once again, no reason is needed to be given in the December meeting.

ALL YES VOTES

Activities: Memorial Day Saturday Poker Ride (6 Yes Votes) Activities: Saturday night campfires (with doughies) (6 Yes Votes) Activities: Saturday pot lucks (6 Yes Votes) Activities: Come ride with us! Monthly (or more often) Saturday morning rides led by OREA. (6 Yes Votes) Activities: Query FB members to get more ride leaders to have led group rides more often (6 Yes Votes) Activities: Need to post relative speed expected for each group ride based on leader (6 Yes Votes) Activities: Need to post what happens regarding group ride if it rains (6 Yes Votes) BoD Administration: Complete master list for all events. (6 Yes Votes) BoD Administration: Participate in Michigan Horse Council Trail Committee meetings (6 Yes Votes) BoD Administration: Create and populate Trails and Work Bee Committee! (6 Yes Votes) BoD Administration: Develop a plan to increase the number of members and volunteers. (6 Yes Votes) Campground: DNR to install gates at Campground entrance. (6 Yes Votes) Campground: Build Kiosk west of trail entrance (6 Yes Votes) Campground: Determine baseline horse campground numbers (Todd) - need numbers by campsite and day of week and holidays (6 Yes Votes) Campground: More corrals. Some on adjacent sites More pens More pens, and closer together, so people that want to camp next to each other can all have pens. We loved the pens! When we arrived we had to park towards the front because day riders had taken up all the spots by the pavilion It seems the set up and tear down is so easy when we have pens. Sleep better too (6 Yes Votes) Campground: Online Fundraiser to build Corrals for particular sites (6 Yes Votes) Campground: Picket poles left in some of the good shady spots. Some of us still like picket poles with some shade too. I prefer high line to corrals, so hope some of these ‘old style’ sites remain available. (6 Yes Votes) Communications: Create event flyers for Poker Ride (6 Yes Votes) Communications: Get updated information on existing web sites that reference our horse campground including pictures (18 sites) (6 Yes Votes) Communications: Post information about Ortonville equestrian camping to Facebook horse camping groups (10 FB Groups) (6 Yes Votes) Communications: Post trail information and/or rides to Facebook trail sites (17) (6 Yes Votes) Communications: EVERY Time we (OREA or DNR) do something, it hits Facebook AND the Web Site (6 Yes Votes) Communications: Develop a plan to communicate with members using multiple methods. (6 Yes Votes) DNR: Leash law signs. Nice big ones at camp, day use and any entrance to the trails. It's not fun coming up on loose dogs on the trail, or having them blast through your camp. (6 Yes Votes) DNR: Add signage at campground “Paid Campers Only” “Day Use Parking in Day Use area only” (6 Yes Votes) DNR: DNR approval of Staging area/Day use project. (6 Yes Votes) DNR: DNR to update trail maps (6 Yes Votes) Equine Community Support: Work with the Equine Trails Subcommittee (6 Yes Votes) Equine Community Support: Have a table at the MHC Horse expo (6 Yes Votes) Equine Community Support: Attend Work Bees to See What is Going On with Other Trail Groups (6 Yes Votes) Equine Community Support: Work with MHC and ETS to promote our campground (6 Yes Votes) Equine Community Support: Work with other organizations including ETS & MHC for ideas for getting more people at work bees (6 Yes Votes) Funding: Fundraisers for Specific Goals, e.g. fundraiser for pair of corrals on site 2 (6 Yes Votes) Funding: DNR matching grant (6 Yes Votes) Funding: Michigan Horse Council Trails Grant Trail Grants (michiganhorsecouncil.com) (6 Yes Votes) Funding: Develop a plan to increase sponsorships and donations. (6 Yes Votes) Government: Stop sign on Hadley Rd (6 Yes Votes) Staging Area: Staging Area more User Friendly (6 Yes Votes) Staging Area: DNR to install manure 1 pit in the day use area. (6 Yes Votes) Staging Area: DNR approval of Staging area/Day use project. (6 Yes Votes) Staging Area: Upgrade Staging area: Total trailer parking for 25 + rigs Upgrade Staging area: 275 feet @ 15 foot width for each trailer Upgrade Staging area: Reroute to allow approximately 100-175 foot long pull-throughs Upgrade Staging area: Includes space for tying horses to the trailer and turn radius for pulling in and out Upgrade Staging area: 75 foot tree buffer to the road I don’t use Staging Area because the potholes and uneven soft ground. I’ve been stuck at Hadley more than once If you want people parking in day area. And, not camp side. Need toilet over there. The pot holes fixed. And bigger area to park for those with bigger rigs. (Area made at and agile/pull through type) Day parking fixed with signs on how to park, lots of people swing around and stay parked in the driveway, or stay parallel just off the driveway. Doesn't leave much room if any for others to park. Staging Area More open and level They need to fix the day parking yep. It's (Staging Area) not very welcoming. I think a realistic goal could be improvements to the day use area. Potty, gravel for the road. Wouldn't take much to make it more useable. Drive through/agile parking in middle of Staging Area. bigger space in Staging Area for some of the bigger rigs. (6 Yes Votes) Staging Area: Upgrade Staging area: Pit toilet Pit Toilet / Port-a-potty in Staging Area No Pit Toilet in Staging Area that’s the main reason I don’t use the day use the Staging Area. (6 Yes Votes) Staging Area: And a couple picnic tables in Staging Area. (6 Yes Votes) Trail Expansion: The number one consideration for me as a camper is the number of trail miles. I hope we are able to add some of the old trails back to the official system and find a some area on the south side of Fox Lake Rd to add as well. (6 Yes Votes) Trail Expansion: Add more new trails: Create Pine Trail loop (6 Yes Votes) Trail Expansion: Identify New Trail Opportunities: Pines Overlook trail – expand to 2+ mile loop (6 Yes Votes) Trail Expansion: Add more new trails (Officially) Open trail to pinnacle point (6 Yes Votes) Trail Maintenance: Repair muddy section of trail between mark #1 and #2. Waiting on DNR trail funds. (6 Yes Votes) Trail Maintenance: DNR to repair river crossing between marker #1 and #2. East side completed. (6 Yes Votes) Trail Maintenance: DNR to install gates at Tody Road. (6 Yes Votes) Trail Maintenance: DNR funds for trail project. Funds available need quotes from contractors. (6 Yes Votes) Trail Maintenance: Add posts with arrows at each location where there is a trail not on the mapped trail system to help riders stay on marked trails. (6 Yes Votes) Trail Maintenance: Reengineer area under the bridge for better stabilization The bridge issue (between 1 & 2) needs to be addressed. Quickly. (6 Yes Votes) Trail Maintenance: More work on creek crossing I love the creek crossing that was recently improved by the bridge. I would love to see the opposite side done as well, willing to help Steps on the opposite side of the river crossing... or at least some better footing with gravel or something. Better footing in the creek. And the trees and rose bushes trimmed around that bridge. Could we use the rock piles out there on the trail to fix up the creek. For the dnr gater and better footing for the horses to cross? (6 Yes Votes) Trail Maintenance: Analyze Ortonville Equestrian Trail (2007) engineering study by MC Smith Associates & Architecture Group to help plan trail maintenance opportunities (6 Yes Votes) Work Bees: Send question out to FB members to understand how to get them to a work bee (6 Yes Votes) Work Bees: Work bees – come for an hour, come for the day … bring the kids! BYO equipment. (6 Yes Votes) Work Bees: Find out what equipment members (FB or OREA) have that can help for Work Bees (6 Yes Votes) Work Bees: Should plan Work Bees at least 2 months out – best if planned for the year ahead of time, but reality is generally not that much notice (6 Yes Votes) Work Bees: Need to be specific as to what is expected to be accomplished at a Work Bee and what skills are needed and a goal number of bodies (6 Yes Votes) Work Bees: Do not need to be a member to participate in a Work Bee. (6 Yes Votes) Work Bees: Membership category for work bee participation? (6 Yes Votes) Work Bees: Set up Work Bees as an event on FB (6 Yes Votes) Work Bees: DNR/OREA complete painting on interior of pavilion. (90% complete) (6 Yes Votes) BoD Administration: Create Procedures for Treasurer (5 Yes Votes) BoD Administration: Create Procedures for Events (5 Yes Votes) Equine Community Support: Support other Equestrian Association events. (5 Yes Votes) Funding: American Trails Association Trails Capacity Program The Trail Fund Programs - American Trails (4 Yes Votes)

5 YES VOTES

Activities: Doughnut Ride (Coffee & Doughnuts in the pavilion – then guided trail ride) (5 Yes Votes, 1 Future Vote) Activities: Old Fogies Wednesday Trail Ride (5 Yes Votes, 1 Future Vote) BoD Administration: Create master electronic folder of all OREA forms. (5 Yes Votes, 1 Future Vote) BoD Administration: Create and populate Communications Committee! (5 Yes Votes, 1 Future Vote) BoD Administration: Fund Raiser and Activities Committee! (5 Yes Votes, 1 Future Vote) Campground: DNR to remove stumps in entire campground area. Partially completed. (5 Yes Votes, 1 Future Vote) Campground: DNR to install manure 1 pit in the campground. (5 Yes Votes, 1 Future Vote) Campground: Rate difficulty and length of each trail. Post on trial. Create guide & post in Kiosk. (5 Yes Votes, 1 Future Vote) Campground: Install information about BOG areas in new Kiosk. (5 Yes Votes, 1 Future Vote) Campground: Make it (the campground) more camper friendly. (5 Yes Votes, 1 Future Vote) Communications: OREA President to create two newsletters in spring and fall. (5 Yes Votes, 1 Future Vote) Communications: Create Note that campground is for camping only. (5 Yes Votes, 1 Future Vote) Communications: Unofficial GPS of each section of trails to highlight where to ride – also rate difficulty for each section and add description and pictures (5 Yes Votes, 1 Future Vote) Communications: Showcase our DNR Partners (5 Yes Votes, 1 Future Vote) DNR: DNR to Enforce Campground for camping only (5 Yes Votes, 1 Future Vote) Trail Maintenance: Build mounting block and hitching posts and install picnic table by lake on Trial 3A (5 Yes Votes, 1 Future Vote) Work Bees: Adopt a trail for trail maintenance (from Pinckney) Pinckney Trail Riders Association - About Us (5 Yes Votes, 1 Future Vote) Activities: Sunday morning pancake breakfast (donations welcome) (5 Yes Votes, 1 No Vote) Activities: Moonlight Ride (5 Yes Votes, 1 No Vote) Campground: People not parking in the camping area and taking your spot you paid for and take 5 spots parked across all the camping areas - Should not be allowed (5 Yes Votes, 1 No Vote) Communications: Send OREA Board meeting Agenda prior to meeting via email to members. (5 Yes Votes, 1 No Vote) Communications: Send minutes from board meetings via email to members (5 Yes Votes, 1 No Vote) Communications: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Post on webpage and Facebook (5 Yes Votes, 1 No Vote) Trail Maintenance: Repair erosion control landscape timbers on main trail leaving campground. Found 7 existing timber with spikes that are in good shape. (5 Yes Votes, 1 No Vote)

4 YES VOTES

BoD Administration: Create 5-Year Strategic Plan. (2023 Draft completed) (4 Yes Votes, 2 Future Votes) BoD Administration: Create and populate Strategy Committee! (4 Yes Votes, 2 Future Votes) Campground: DNR to grade camping area by pavilion for proper drainage. (4 Yes Votes, 2 Future Votes) Campground: Come up with a standard site plan that includes room for a standard driveway width, a layout of the horse area, an area for picnic table and fire ring, a minimum distance from the fire ring to where the rig is parked (and the neighboring rig), and a sufficient buffer between sites. (4 Yes Votes, 2 Future Votes) Campground: Level sites with gravel drives (4 Yes Votes, 2 Future Votes) Campground: Mark out and install screened asphalt millings to provide level parking area for camping trailers at each campsite where new corrals are installed. (4 Yes Votes, 2 Future Votes) Campground: More sand/gravel base so stalls are not sloppy. I think it’s the kind of gravel clay mix that is the current soil that causes issues with pen footing. Anything with clay in it is going to hold moisture longer. The trick is to get a gravel sand mix, and a draining layer underneath it. Generally, that means shipping something in from the west sandy side of the state. But then, sometimes you get people complaining that it’s too Sandy and concerns of sand colic ….. (4 Yes Votes, 2 Future Votes) Communications: Post trail information to Trail Riding Web Sites (largely an overlap with camping sites) (4 Yes Votes, 2 Future Votes) Communications: Recruit or train someone to be proficient in WIX so we have quick turnaround on communications (4 Yes Votes, 2 Future Votes) Equine Community Support: Organize and host virtual or in person meeting with Equestrian Association leadership. (4 Yes Votes, 2 Future Votes) Equine Community Support: Coordinate and set dates for events with Equestrian Association leadership. (4 Yes Votes, 2 Future Votes) Trail Expansion: Add more new trails: West side of Tody Lake Road (4 Yes Votes, 2 Future Votes) Trail Expansion: Identify New Trail Opportunities: Old road cut - There is an old road cut parallelling one of our current trails that provides a nicer view of the area below (4 Yes Votes, 2 Future Votes) Trail Maintenance: Clear brush next to ponds to make more attractive (4 Yes Votes, 2 Future Votes) Trail Maintenance: Add trail use markers at all trail entrances. (4 Yes Votes, 2 Future Votes) BoD Administration: Create Procedures for Membership (4 Yes Votes, 1 Future Vote) BoD Administration: Create Procedures for Sponsor/donor (4 Yes Votes, 1 Future Vote) BoD Administration: Create Procedures for Merchandise (4 Yes Votes, 1 Future Vote) Work Bees: Complete work on new trail east of Jasmond Road (4 Yes Votes, 1 Future Vote) Activities: Camp with your Kids (Grandkids?) weekend (includes kid activities – whatever they are!) (4 Yes Votes, 1 Future Vote, 1 No Vote) BoD Administration: Develop an OREA Board succession plan. (4 Yes Votes, 1 Future Vote, 1 No Vote) DNR: DNR finalize approval for Confidence Course and Kids loop. (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Identify New Trail Opportunities: Recapture other old trails (reference 2006 map mark-up) Work on re-opening existing trails. Can the old trails be reopened also ?? (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Add more new trails: South side of Fox Lake Road (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Complete confidence course and kids loop. (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Obstacles! (4 Yes Votes, 1 Future Vote, 1 No Vote) Activities: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Have celebration ceremony at (2024) Poker Ride Community Bonfire event. (4 Yes Votes, 1 No Vote) Equine Community Support: 5-day, 7-day, and 2-week multi-park camping plans (4 Yes Votes, 1 No Vote) Campground: DNR campsite reservation system. I think it would be nice for reservations also, but not necessary. Every time I have been there my friend and I have been the only people In camp… (4 Yes Votes, 2 No Votes) Campground: Campground Sites / Spacing Make campsites larger where possible. Expand site #2. Consider removing 2 or 3 sites in cul-de-sac area. The back circle needs redone again. Some of the firepits are to close together. To back into one site, your pit will be 5 foot off your trailer. But the guys behind you is 1 foot off your trailer. I think the idea of reducing the number of sites slightly to provide a little more space between rigs is a good one. Camp sites need to be a little bigger. Fire pits are way to close together. We don't need to be Burning the neighbors down, or smoking out the inside of the camper/trailer. we figured out when we camped last time that 20 camping rigs is what can comfortably fit into that campground. Not the 24 that is set up for right now. (4 Yes Votes, 2 No Votes) Communications: Meeting agendas & minutes on FB & Web Site (4 Yes Votes, 2 No Votes) Communications: Put our plans out there – tie them back to suggestions from FB etc. Even if they were already in the plans before, thank specific individuals for their ideas so they feel some ownership! (4 Yes Votes, 2 No Votes) Communications: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Create (commemorative) banner for events (e.g. for use at Expo, Poker Ride) (4 Yes Votes, 2 No Votes) Funding: Cheesecake fundraiser - or other type (4 Yes Votes, 2 No Votes) Staging Area: Upgrade Staging area: Separate non-trailer parking accommodate at least 20 vehicles (target vehicle size – all spaces can accommodate a dually crew cab (4 Yes Votes, 2 No Votes) Staging Area: Upgrade Staging area: Kiosk (4 Yes Votes, 2 No Votes) Trail Expansion: Identify New Trail Opportunities: Shortcut trail bypassing wet area (4 Yes Votes, 2 No Votes) Trail Maintenance: Mark the entrances to the trail system from the road (and add to trail system) (4 Yes Votes, 2 No Votes) Work Bees: Budget for food at Work Bees (4 Yes Votes, 2 No Votes)

3 OR LESS YES VOTES

Campground: I know hand pump water wells are pretty standard at state parks, but running water or at least an easier to pump well would be really nice. Ionia has a really nice hand pump. It's much smaller and very easy to pump. Loved it! (3 Yes Votes, 3 Future Votes) Campground: Solar powered water pump (3 Yes Votes, 3 Future Votes) Staging Area: Upgrade Staging area: Trail near the power lines hooking up to the trail system at the intersection by the pond (3 Yes Votes, 3 Future Votes) Funding: Merchandise sales via web where we don’t carry inventory (3 Yes Votes, 2 Future Votes, 1 No Vote) Activities: Organize Women’s weekend. (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Ladies Night Out (camping) (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Movie Night at the Pavilion (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Taco Night at the Pavilion (3 Yes Votes, 1 Future Vote, 2 No Votes) Communications: Create OREA Membership Welcome Packet (3 Yes Votes, 1 No Vote) Communications: Post OREA meeting minutes in Saddle Up magazine. (3 Yes Votes, 3 No Votes) Equine Community Support: Help organize meetings with other trail groups (3 Yes Votes, 3 No Votes) Campground: Campground bathhouse (2 Yes Votes, 4 Future Votes) Campground: Electric at campsites and well (2 Yes Votes, 4 Future Votes) Trail Expansion: Identify New Trail Opportunities: Perimeter trail - 3-mile + Algoe Lake Trail (2 Yes Votes, 4 Future Votes) Trail Expansion: And, can a few more be added across Tody Rd as well ?? (2 Yes Votes, 3 Future Votes, 1 No Vote) Trail Expansion: Identify New Trail Opportunities: Trails to roads integrated into the system for local usage (Timber Ridge example) (2 Yes Votes, 3 Future Votes, 1 No Vote) Trail Maintenance: Reengineer existing trails: Bog either side of first bridge (2 Yes Votes, 3 Future Votes, 1 No Vote) Equine Community Support: 5-day, 7-day, and 2-week multi-park camping plans (2 Yes Votes, 2 Future Votes, 1 No Vote)

We will begin the SMARTening process for a couple of the proposed goals we have given the OK to before the January meeting. We likely won’t get through them all by then! If you want to be part of the SMART group, there will be a chance to volunteer as part of the January meeting. Some goals may be eliminated or combined as part of the SMART assessment – especially any that we deem as not achievable. Other goals will be given a reduced scope as part of the process – for example for 2024 we may determine that we would like to start by just doing research on that particular thing. Others may be tabled because of DNR limitations.

 

Even if something goes through the goal process, that does NOT ensure that we will be able to achieve it or even work on it in 2024. Also, just because some idea did not make the cut for the initial SMARTifying does not eliminate it completely from being something we decide to pursue in 2024. The Goal process lets us assess and prioritize so we can make more effective decisions.

OREA November 21, 2023 Board Meeting Minutes

Present:  Todd Farrell: DNR Representative, Dawn and Scott Cope, Steve and Vera Keim, Lise Mouthaan, Robin Bobek

Meeting called to order 5:56 p.m.

Approval of October 17th minutes. Motion to approve by Scott, Steve seconded.  All in favor, minutes approved.

Treasurers' Report

Treasurer’s report presented by Steve Keim.   Balance is $9535.90. We have 46 memberships, 57 total members.  Steve to get with Val Pfeiffer re:  Hadley hills.com site.  Steve is setting up fb fundraiser “Giving Tuesday”.  Thank you, Steve.  Motion to approve treasurer’s report by Robin, Scott seconded, all in favor, Treasurer’s report approved.

Old Business

DNR projects

Click Read more to learn about status of campground reservation system plans.

Update on new gate installation at Tody Rd. and campground entrance. Installation pending. Update on Confidence/Obstacle Course: Per Todd, still pending, one approval needed. Update on approval of staging area/day use area: to resubmit plan for larger day use area. (Picture of Pinckney day use/staging area shown). Request made to change sign to Day Use Area. Todd to add to DNR sign order, thanks Todd. Update on DNR funds available for trail projects (obtained). Scott is getting three estimates, and then will submit to DNR to decide who does it. Update on campsite reservation for 2024. Price will be approximately $27.00-30.00 for reservation. 12 sites will be reservable. The sites with corrals and sites in turnaround will be included in reservations. DNR will store corral gates for winter.

December annual meeting and Christmas party.  To be held at Hadley church, 3638 Hadley Rd, Hadley, MI  48440.  To be put on fb as event.  Meeting/election will be at 6:00, Potluck at 7:00.

New Business

Save the Date

Poker Ride / Campout

May 25-26

Email sent to Orea members for nominations to board. No responses at this time. 2024 elections: Steve Keim nominated the existing board members continue on board for 2024. Scott Cope seconded. Robin to check with Tamra to see if she will continue as board member for 2024. Election to be held at December meeting. Friends group match application due by January 19, 2024. Todd to apply for WIP for toilet for day use area. Steve presented report on findings, information obtained from Big Fork ride. Also reported on OREA (Dawn, Scott, Steve, Vera) helping at Ionia and Pinckney work bees. Helpful information obtained, also pictures re: manure pit, staging area. Discussion of trail construction technique observed. Discussion on Hadley/Metamora dump station use by equestrians camping at horse camp. Also obstacle courses looked at. Pinckney: getting rid of organic matter on trails. Stall ideas: put rock base. Ionia leaves picket posts along with stalls in their campground. Pinckney fundraisers (cheesecake, flowers), basically done online. Pinckney has 140 members. Consider adopt a trail volunteer program. 2023 Annual report (Dawn, Scott, Steve) working on this. 2024 Events: Poker ride/campout, May 25, 26th. The board decided not to have Judged trail ride in 2024. Do alternate event. Discuss proposed bylaw changes. Volunteer work instead of membership fee. Note other changes in by laws. To be voted on at January meeting. Establish committees as noted by bylaws. Further discussion at January meeting.

Round table discussion:  no items noted.

Next meeting December 19th 2023.

Meeting adjourned 7:50 p.m.  Rb/rb

We're also analyzing 145 proposed goals over the next month that came from our discussions and your Facebook feedback!

From these we will build OREA's 2024 Goals.

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