top of page

OREA  January 16th, 2024 Board Meeting Minutes

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

image.png

Board members:

Lise Mouthaan

Scott Cope

OREA Board Meeting

January 16th, 2024, at 2:00 pm

Cope Residence

Contact Dawn at dawnmariecope@gmail.com if you wish to attend

  • Present: President Dawn Cope, Vice President Vera Kraft, Secretary Robin Bobek , Treasurer Steve Keim, Board members Lise Mouthaan and Scott Cope

  • Meeting called to order 1:40.

  • Tamra Hartwig has resigned from the board. A huge thank you for all her years of service to OREA.

  • Review and approval of prior minutes. Scott Cope motioned to accept, Lise Mouthaan seconded, all in favor.

  • Treasurer’s report presented and reviewed. Balance is $9913.94. Scott Cope motioned to accept, Robin Bobek seconded, all in favor. This report is on the website for review

Old Business

DNR Projects

Controlled Burn Inside Trail System in March!

DNR updates discussed at meeting: • New gate installation at Tody road completed. • Control burn to be done this year. (Outside trail inward) • Day Use Permit submitted. • Confidence course pending one more approval. • There will be a new sign for day use area: STAGING – DAY USE ONLY. • Also new sign for campground: CAMPING WITH HORSES ONLY. (This sign tentatively will say except July and August). Also, these signs are made through DNR at designated times of year, so do not know when they will go up. • Vault toilet for day use area: we have applied through DNR for matching grant. Secondly, we have applied for a grant through MHC (Michigan Horse Council) for our half of vault toilet. • Trail Projects: Scott working on getting estimates. • Dumpster Corral (Manure bunker): submitted for approval. • Campsite reservations 2024: Todd Farrell (DNR Representative) to submit this week.

Other Old Business

  • Review and vote on proposed bylaw changes reviewed at November board meeting. Steve Keim motioned to accept, Scott Cope seconded, all in favor.

  • Discussion of 2024 goals. See website for updates on goals. Discussion of what SMART goals is, example presented.

New Business

  • Install/upgrade bypass trail between marker one and two (this is to avoid low muddy area). There is a bypass trail already there.  We need to also fix section before bridge to existing new trail.  We must use process in place to do this, so we may add bypass to trail map.

  • Website fees:  Wix has raised fees to $312.00 for two years.  Robin Bobek motioned to approve this fee, Scott Cope seconded, all in favor.

  • Discussion of DNR Friends Group Partnership Match Program.  Applications due by January 19th.

  • 2024 Sponsor/Donation/Volunteer Guide updated.  Complete updates when 2024 goals are completed (Scott Cope). 

  • Board discussion of diligent tracking of hours of activity, travel for 2024.  Please turn in to Scott Cope monthly.

  • Discussion of committees and appropriate volunteers to staff them.

  • MHC Horse Expo:  Need schedule of booth coverage.  Other suggestions, ideas were raffle drawing hourly (using donated gifts, Dawn to coordinate with Donna Flood for donations), door prize to be raffled for the weekend.   We need to have laptops set up, membership information, merchandise, “What does OREA do” updated and available, cheat sheet for volunteers, easel, donation jar.  MHC provides tables.  Wear OREA merchandise if you have it.

  • Change meeting time to earlier?  Todd considering this.

Round table:

  • All trails meeting in March.  Purpose is discussion/sharing of ideas (“how do you handle/do ___??” ).   Possible discussion also of sharing equipment.

Next Meeting February 20th, 2024, 6:00 pm at DNR office.

Meeting adjourned 4:24 p.m.

President: Dawn Cope

Vice-President: Vera Kraft

Secretary: Robin Bobek

Treasurer: Steve Keim

image.png

Board members:

Tamra Hartwig 

Lise Mouthaan

Scott Cope

OREA  December 19th, 2023 Board Meeting Minutes

OREA Board Meeting

December 19th, 2023, at 6:00 pm

Hadley Community Church

3638 Hadley Road, Hadley, MI 48440

Present:  Steve Keim, Vera Kraft, Scott Cope, Dawn Cope, Robin Bobek, Lise Mouthaan, Tamra Hartwig, Karen DeOrnellas, Amy Scharmen-Burgdolf, Stephanie Miller Francis (DNR), Kenny Whitaker (DNR), Diana Wanamaker, Terri Swaim, Carol Lindsey.

  • Meeting called to order 6:01.

  • Review and approval of prior minutes (with misspelling of WIP acknowledged).  Scott motioned to accept the minutes, Robin seconded, all in favor.

  • Review and approval of 2023 Treasurers report presented (this report was sent to board members prior to meeting and reviewed at meeting).   Our balance as of December 19, 2023 was $9611.43.    Scott motioned to accept treasurers report, Dawn seconded, all in favor.

  • Steve presented the following motions for approval by the board:

    • $100.00 alloted for stamps/postage expenses.  Lise motioned for approval, Dawn seconded, all in favor.

    • Motion for cost of MHC expo table March 2024 be approved (cost unknown at this time).  Robin motioned for approval, Scott seconded, all in favor.

Old Business

  • Update on DNR approval of Day Use Area project: (officially changing name to Day Use Area and changing the sign).  Scott is working with Todd on drawings/estimates.  Scott is working on gathering estimates.

  • Update on DNR funds for trails projects. Working with Todd on drawings and estimates. 

  • Update on campsite reservation system for 2024: Orea working on laying out campsites and making them more user friendly.  Due to required space for each site, we will be losing 3 camping sites, and will have a new total of 21 sites.  Goal is to present updated campsite design to Todd by 12/21/23 and have a total of 14 sites on reservation system.

New Business

2023 Elections

  • The Orea Secretary did not receive any additional nominations for Board of Directors from the membership.               The nominees for the Board of Directors are Dawn Cope, Vera Kraft, Steve Keim, Robin Bobek, Lise Mouthaan, Tamra Hartwig, Scott Cope.

  • Hearing no other nominations from orea members in attendance, Steve motioned to accept above names, Scott seconded, all in favor.

  • Lise Mouthaan motioned to nominate Robin Bobek for secretary, Scott Cope seconded, all in favor.

  • Lise Mouthaan motioned to nominate Steve Keim as Treasurer, Vera Kraft seconded, all in favor.

  • Lise Mouthaan motioned to nominate Vera Kraft for Vice President, Steve Keim seconded, all in favor.

  • Lise Mouthaan motioned to nominate Dawn Cope as President, Robin Bobek seconded, all in favor.

  • Michigan Horse Council grant application submitted for Day Use Area pit toilet.

  • Membership renewal letter completed.  Steve Keim has sent letters out to expiring members.

  • 2023 OREA accomplishments presentation during dinner.

  • 2024 goals.  Steve:  Look at goals, let him know if adamant against something.  Then SMART process. (wm: the SMART Process and groupings of Proposed 2024 Goals are below the minutes section.)

  • New business?  None at this time.

  • Next meeting is January 16th, 2024.  Location to be determined  as Todd Farrell (DNR Representative) will not be attending, so we will be unable to meet at DNR office.

  • Meeting adjourned 6:45

  • Rb/rb

What you missed! OREA's Christmas Celebration 

After the blessing from Scott Cope, we settled in to enjoy the Christmas feast! Nobody left hungry.

Towards the end of the munching, Dawn presented the OREA/DNR 2023 Accomplishments. You can view them by selecting them on the menu.

We were fortunate to have Stephanie and Kenny in attendance and gave them appropriate kudos for their contributions to our (DNR OREA in partnership) successes this past year.

Next came a fun rendition of the 12 Wild Mustangs (12 days of Christmas) with equine related substitutions. (6 tubes of wormer and 4 hoof picks carried over to the Huckleberry Railroad rendition of 12 days on Wednesday!)

We then left the right Wrights to the left ... with boxes of Belgian chocolates being passed every time a left or right/Wright was called out. Those left holding the chocolates were rewarded with the chocolates.

Then it was time for the gift selection / theft. Things started out quite polite as the first rounds were just observations of gift opening. That went to the wayside as gift coveting transitioned to sanctioned gift thievery.

We were excited to have some non-Board attendees at the meeting and the post-meeting!!! Hopefully that can become a trend.

SMARTGOALS

Means The Goal Is

Specific

Measurable

Achievable

Relevant

Time Bound

Specific

  • What do we want to accomplish?

  • Why is this goal important?

  • Who needs to be involved to accomplish this goal?

  • Where does this goal need to be done?

  • Which resources do we need and what are the limitations to what we can accomplish?

Measurable

  • Do we need to break it down into smaller pieces?

  • How do we track progress?

  • How can we tell when we are done?

  • How much and How many?

Achievable

  • Can we achieve this goal?

  • How realistic is it for us to do this given factors like DNR regulations, money, etc.?

  • Is this something in our control?

  • Is this something we should do?

Relevant

  • Is this something worth doing?

  • Is now the time to do this?

  • Do other things need to be done first?

  • Will our audience benefit from us doing this?

  • Is this important enough to focus our limited resources (time & money) on?

Time Bound

  • When are we going to start doing this?

  • When do we need to complete this by?

  • When do we need to have particular steps accomplished by to achieve this?

OREA 2024 Proposed Goals Ranked and Grouped

Out of the 168 proposed goals, all of those assessing them agreed that 64 of them had agreement that we should look into then further. Another 27 had 5 yes votes. Another 40 had 4 yes votes. 11 had three yes votes. The remainder had 2 or fewer yes votes. What we want to do now is consider which of these should be developed further into SMART goals

What the Board needs to accomplish for the December 20 meeting is this: Take a look at each grouping and decide if we should pursue SMARTening those goals. In the December meeting, I will ask for each grouping if there are any within that group that you think should not go through the SMART process for the ones that have All Yes Votes, 5 Yes Votes, or 4 Yes Votes. If anyone indicates any one of those should not go through the process, we will set that one aside and have a discussion about it in the January meeting. You do not have to give a reason in the December meeting. You can either state which one(s) should be excluded, provide a list of the ones to be excluded, or highlight or otherwise not them on a printed or electronic copy and hand them to me or send them electronically ahead of the meeting – or any combination thereof

For the remainder – the proposed goals with 3 or less Yes Votes, determine if you feel any of them should go through the SMARTening process. Those will also go onto the list for further discussion at the January meeting. Once again, no reason is needed to be given in the December meeting.

ALL YES VOTES

Link to All Yes Votes

Activities: Memorial Day Saturday Poker Ride (6 Yes Votes) Activities: Saturday night campfires (with doughies) (6 Yes Votes) Activities: Saturday pot lucks (6 Yes Votes) Activities: Come ride with us! Monthly (or more often) Saturday morning rides led by OREA. (6 Yes Votes) Activities: Query FB members to get more ride leaders to have led group rides more often (6 Yes Votes) Activities: Need to post relative speed expected for each group ride based on leader (6 Yes Votes) Activities: Need to post what happens regarding group ride if it rains (6 Yes Votes) BoD Administration: Complete master list for all events. (6 Yes Votes) BoD Administration: Participate in Michigan Horse Council Trail Committee meetings (6 Yes Votes) BoD Administration: Create and populate Trails and Work Bee Committee! (6 Yes Votes) BoD Administration: Develop a plan to increase the number of members and volunteers. (6 Yes Votes) Campground: DNR to install gates at Campground entrance. (6 Yes Votes) Campground: Build Kiosk west of trail entrance (6 Yes Votes) Campground: Determine baseline horse campground numbers (Todd) - need numbers by campsite and day of week and holidays (6 Yes Votes) Campground: More corrals. Some on adjacent sites More pens More pens, and closer together, so people that want to camp next to each other can all have pens. We loved the pens! When we arrived we had to park towards the front because day riders had taken up all the spots by the pavilion It seems the set up and tear down is so easy when we have pens. Sleep better too (6 Yes Votes) Campground: Online Fundraiser to build Corrals for particular sites (6 Yes Votes) Campground: Picket poles left in some of the good shady spots. Some of us still like picket poles with some shade too. I prefer high line to corrals, so hope some of these ‘old style’ sites remain available. (6 Yes Votes) Communications: Create event flyers for Poker Ride (6 Yes Votes) Communications: Get updated information on existing web sites that reference our horse campground including pictures (18 sites) (6 Yes Votes) Communications: Post information about Ortonville equestrian camping to Facebook horse camping groups (10 FB Groups) (6 Yes Votes) Communications: Post trail information and/or rides to Facebook trail sites (17) (6 Yes Votes) Communications: EVERY Time we (OREA or DNR) do something, it hits Facebook AND the Web Site (6 Yes Votes) Communications: Develop a plan to communicate with members using multiple methods. (6 Yes Votes) DNR: Leash law signs. Nice big ones at camp, day use and any entrance to the trails. It's not fun coming up on loose dogs on the trail, or having them blast through your camp. (6 Yes Votes) DNR: Add signage at campground “Paid Campers Only” “Day Use Parking in Day Use area only” (6 Yes Votes) DNR: DNR approval of Staging area/Day use project. (6 Yes Votes) DNR: DNR to update trail maps (6 Yes Votes) Equine Community Support: Work with the Equine Trails Subcommittee (6 Yes Votes) Equine Community Support: Have a table at the MHC Horse expo (6 Yes Votes) Equine Community Support: Attend Work Bees to See What is Going On with Other Trail Groups (6 Yes Votes) Equine Community Support: Work with MHC and ETS to promote our campground (6 Yes Votes) Equine Community Support: Work with other organizations including ETS & MHC for ideas for getting more people at work bees (6 Yes Votes) Funding: Fundraisers for Specific Goals, e.g. fundraiser for pair of corrals on site 2 (6 Yes Votes) Funding: DNR matching grant (6 Yes Votes) Funding: Michigan Horse Council Trails Grant Trail Grants (michiganhorsecouncil.com) (6 Yes Votes) Funding: Develop a plan to increase sponsorships and donations. (6 Yes Votes) Government: Stop sign on Hadley Rd (6 Yes Votes) Staging Area: Staging Area more User Friendly (6 Yes Votes) Staging Area: DNR to install manure 1 pit in the day use area. (6 Yes Votes) Staging Area: DNR approval of Staging area/Day use project. (6 Yes Votes) Staging Area: Upgrade Staging area: Total trailer parking for 25 + rigs Upgrade Staging area: 275 feet @ 15 foot width for each trailer Upgrade Staging area: Reroute to allow approximately 100-175 foot long pull-throughs Upgrade Staging area: Includes space for tying horses to the trailer and turn radius for pulling in and out Upgrade Staging area: 75 foot tree buffer to the road I don’t use Staging Area because the potholes and uneven soft ground. I’ve been stuck at Hadley more than once If you want people parking in day area. And, not camp side. Need toilet over there. The pot holes fixed. And bigger area to park for those with bigger rigs. (Area made at and agile/pull through type) Day parking fixed with signs on how to park, lots of people swing around and stay parked in the driveway, or stay parallel just off the driveway. Doesn't leave much room if any for others to park. Staging Area More open and level They need to fix the day parking yep. It's (Staging Area) not very welcoming. I think a realistic goal could be improvements to the day use area. Potty, gravel for the road. Wouldn't take much to make it more useable. Drive through/agile parking in middle of Staging Area. bigger space in Staging Area for some of the bigger rigs. (6 Yes Votes) Staging Area: Upgrade Staging area: Pit toilet Pit Toilet / Port-a-potty in Staging Area No Pit Toilet in Staging Area that’s the main reason I don’t use the day use the Staging Area. (6 Yes Votes) Staging Area: And a couple picnic tables in Staging Area. (6 Yes Votes) Trail Expansion: The number one consideration for me as a camper is the number of trail miles. I hope we are able to add some of the old trails back to the official system and find a some area on the south side of Fox Lake Rd to add as well. (6 Yes Votes) Trail Expansion: Add more new trails: Create Pine Trail loop (6 Yes Votes) Trail Expansion: Identify New Trail Opportunities: Pines Overlook trail – expand to 2+ mile loop (6 Yes Votes) Trail Expansion: Add more new trails (Officially) Open trail to pinnacle point (6 Yes Votes) Trail Maintenance: Repair muddy section of trail between mark #1 and #2. Waiting on DNR trail funds. (6 Yes Votes) Trail Maintenance: DNR to repair river crossing between marker #1 and #2. East side completed. (6 Yes Votes) Trail Maintenance: DNR to install gates at Tody Road. (6 Yes Votes) Trail Maintenance: DNR funds for trail project. Funds available need quotes from contractors. (6 Yes Votes) Trail Maintenance: Add posts with arrows at each location where there is a trail not on the mapped trail system to help riders stay on marked trails. (6 Yes Votes) Trail Maintenance: Reengineer area under the bridge for better stabilization The bridge issue (between 1 & 2) needs to be addressed. Quickly. (6 Yes Votes) Trail Maintenance: More work on creek crossing I love the creek crossing that was recently improved by the bridge. I would love to see the opposite side done as well, willing to help Steps on the opposite side of the river crossing... or at least some better footing with gravel or something. Better footing in the creek. And the trees and rose bushes trimmed around that bridge. Could we use the rock piles out there on the trail to fix up the creek. For the dnr gater and better footing for the horses to cross? (6 Yes Votes) Trail Maintenance: Analyze Ortonville Equestrian Trail (2007) engineering study by MC Smith Associates & Architecture Group to help plan trail maintenance opportunities (6 Yes Votes) Work Bees: Send question out to FB members to understand how to get them to a work bee (6 Yes Votes) Work Bees: Work bees – come for an hour, come for the day … bring the kids! BYO equipment. (6 Yes Votes) Work Bees: Find out what equipment members (FB or OREA) have that can help for Work Bees (6 Yes Votes) Work Bees: Should plan Work Bees at least 2 months out – best if planned for the year ahead of time, but reality is generally not that much notice (6 Yes Votes) Work Bees: Need to be specific as to what is expected to be accomplished at a Work Bee and what skills are needed and a goal number of bodies (6 Yes Votes) Work Bees: Do not need to be a member to participate in a Work Bee. (6 Yes Votes) Work Bees: Membership category for work bee participation? (6 Yes Votes) Work Bees: Set up Work Bees as an event on FB (6 Yes Votes) Work Bees: DNR/OREA complete painting on interior of pavilion. (90% complete) (6 Yes Votes) BoD Administration: Create Procedures for Treasurer (5 Yes Votes) BoD Administration: Create Procedures for Events (5 Yes Votes) Equine Community Support: Support other Equestrian Association events. (5 Yes Votes) Funding: American Trails Association Trails Capacity Program The Trail Fund Programs - American Trails (4 Yes Votes)

5 YES VOTES

Link to 5 Yes Votes

Activities: Doughnut Ride (Coffee & Doughnuts in the pavilion – then guided trail ride) (5 Yes Votes, 1 Future Vote) Activities: Old Fogies Wednesday Trail Ride (5 Yes Votes, 1 Future Vote) BoD Administration: Create master electronic folder of all OREA forms. (5 Yes Votes, 1 Future Vote) BoD Administration: Create and populate Communications Committee! (5 Yes Votes, 1 Future Vote) BoD Administration: Fund Raiser and Activities Committee! (5 Yes Votes, 1 Future Vote) Campground: DNR to remove stumps in entire campground area. Partially completed. (5 Yes Votes, 1 Future Vote) Campground: DNR to install manure 1 pit in the campground. (5 Yes Votes, 1 Future Vote) Campground: Rate difficulty and length of each trail. Post on trial. Create guide & post in Kiosk. (5 Yes Votes, 1 Future Vote) Campground: Install information about BOG areas in new Kiosk. (5 Yes Votes, 1 Future Vote) Campground: Make it (the campground) more camper friendly. (5 Yes Votes, 1 Future Vote) Communications: OREA President to create two newsletters in spring and fall. (5 Yes Votes, 1 Future Vote) Communications: Create Note that campground is for camping only. (5 Yes Votes, 1 Future Vote) Communications: Unofficial GPS of each section of trails to highlight where to ride – also rate difficulty for each section and add description and pictures (5 Yes Votes, 1 Future Vote) Communications: Showcase our DNR Partners (5 Yes Votes, 1 Future Vote) DNR: DNR to Enforce Campground for camping only (5 Yes Votes, 1 Future Vote) Trail Maintenance: Build mounting block and hitching posts and install picnic table by lake on Trial 3A (5 Yes Votes, 1 Future Vote) Work Bees: Adopt a trail for trail maintenance (from Pinckney) Pinckney Trail Riders Association - About Us (5 Yes Votes, 1 Future Vote) Activities: Sunday morning pancake breakfast (donations welcome) (5 Yes Votes, 1 No Vote) Activities: Moonlight Ride (5 Yes Votes, 1 No Vote) Campground: People not parking in the camping area and taking your spot you paid for and take 5 spots parked across all the camping areas - Should not be allowed (5 Yes Votes, 1 No Vote) Communications: Send OREA Board meeting Agenda prior to meeting via email to members. (5 Yes Votes, 1 No Vote) Communications: Send minutes from board meetings via email to members (5 Yes Votes, 1 No Vote) Communications: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Post on webpage and Facebook (5 Yes Votes, 1 No Vote) Trail Maintenance: Repair erosion control landscape timbers on main trail leaving campground. Found 7 existing timber with spikes that are in good shape. (5 Yes Votes, 1 No Vote)

4 YES VOTES

Link to 4 Yes Votes

BoD Administration: Create 5-Year Strategic Plan. (2023 Draft completed) (4 Yes Votes, 2 Future Votes) BoD Administration: Create and populate Strategy Committee! (4 Yes Votes, 2 Future Votes) Campground: DNR to grade camping area by pavilion for proper drainage. (4 Yes Votes, 2 Future Votes) Campground: Come up with a standard site plan that includes room for a standard driveway width, a layout of the horse area, an area for picnic table and fire ring, a minimum distance from the fire ring to where the rig is parked (and the neighboring rig), and a sufficient buffer between sites. (4 Yes Votes, 2 Future Votes) Campground: Level sites with gravel drives (4 Yes Votes, 2 Future Votes) Campground: Mark out and install screened asphalt millings to provide level parking area for camping trailers at each campsite where new corrals are installed. (4 Yes Votes, 2 Future Votes) Campground: More sand/gravel base so stalls are not sloppy. I think it’s the kind of gravel clay mix that is the current soil that causes issues with pen footing. Anything with clay in it is going to hold moisture longer. The trick is to get a gravel sand mix, and a draining layer underneath it. Generally, that means shipping something in from the west sandy side of the state. But then, sometimes you get people complaining that it’s too Sandy and concerns of sand colic ….. (4 Yes Votes, 2 Future Votes) Communications: Post trail information to Trail Riding Web Sites (largely an overlap with camping sites) (4 Yes Votes, 2 Future Votes) Communications: Recruit or train someone to be proficient in WIX so we have quick turnaround on communications (4 Yes Votes, 2 Future Votes) Equine Community Support: Organize and host virtual or in person meeting with Equestrian Association leadership. (4 Yes Votes, 2 Future Votes) Equine Community Support: Coordinate and set dates for events with Equestrian Association leadership. (4 Yes Votes, 2 Future Votes) Trail Expansion: Add more new trails: West side of Tody Lake Road (4 Yes Votes, 2 Future Votes) Trail Expansion: Identify New Trail Opportunities: Old road cut - There is an old road cut parallelling one of our current trails that provides a nicer view of the area below (4 Yes Votes, 2 Future Votes) Trail Maintenance: Clear brush next to ponds to make more attractive (4 Yes Votes, 2 Future Votes) Trail Maintenance: Add trail use markers at all trail entrances. (4 Yes Votes, 2 Future Votes) BoD Administration: Create Procedures for Membership (4 Yes Votes, 1 Future Vote) BoD Administration: Create Procedures for Sponsor/donor (4 Yes Votes, 1 Future Vote) BoD Administration: Create Procedures for Merchandise (4 Yes Votes, 1 Future Vote) Work Bees: Complete work on new trail east of Jasmond Road (4 Yes Votes, 1 Future Vote) Activities: Camp with your Kids (Grandkids?) weekend (includes kid activities – whatever they are!) (4 Yes Votes, 1 Future Vote, 1 No Vote) BoD Administration: Develop an OREA Board succession plan. (4 Yes Votes, 1 Future Vote, 1 No Vote) DNR: DNR finalize approval for Confidence Course and Kids loop. (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Identify New Trail Opportunities: Recapture other old trails (reference 2006 map mark-up) Work on re-opening existing trails. Can the old trails be reopened also ?? (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Add more new trails: South side of Fox Lake Road (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Complete confidence course and kids loop. (4 Yes Votes, 1 Future Vote, 1 No Vote) Trail Expansion: Obstacles! (4 Yes Votes, 1 Future Vote, 1 No Vote) Activities: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Have celebration ceremony at (2024) Poker Ride Community Bonfire event. (4 Yes Votes, 1 No Vote) Equine Community Support: 5-day, 7-day, and 2-week multi-park camping plans (4 Yes Votes, 1 No Vote) Campground: DNR campsite reservation system. I think it would be nice for reservations also, but not necessary. Every time I have been there my friend and I have been the only people In camp… (4 Yes Votes, 2 No Votes) Campground: Campground Sites / Spacing Make campsites larger where possible. Expand site #2. Consider removing 2 or 3 sites in cul-de-sac area. The back circle needs redone again. Some of the firepits are to close together. To back into one site, your pit will be 5 foot off your trailer. But the guys behind you is 1 foot off your trailer. I think the idea of reducing the number of sites slightly to provide a little more space between rigs is a good one. Camp sites need to be a little bigger. Fire pits are way to close together. We don't need to be Burning the neighbors down, or smoking out the inside of the camper/trailer. we figured out when we camped last time that 20 camping rigs is what can comfortably fit into that campground. Not the 24 that is set up for right now. (4 Yes Votes, 2 No Votes) Communications: Meeting agendas & minutes on FB & Web Site (4 Yes Votes, 2 No Votes) Communications: Put our plans out there – tie them back to suggestions from FB etc. Even if they were already in the plans before, thank specific individuals for their ideas so they feel some ownership! (4 Yes Votes, 2 No Votes) Communications: OREA 25 Year Anniversary was on March 11th, 2023: In Celebration we should: Create (commemorative) banner for events (e.g. for use at Expo, Poker Ride) (4 Yes Votes, 2 No Votes) Funding: Cheesecake fundraiser - or other type (4 Yes Votes, 2 No Votes) Staging Area: Upgrade Staging area: Separate non-trailer parking accommodate at least 20 vehicles (target vehicle size – all spaces can accommodate a dually crew cab (4 Yes Votes, 2 No Votes) Staging Area: Upgrade Staging area: Kiosk (4 Yes Votes, 2 No Votes) Trail Expansion: Identify New Trail Opportunities: Shortcut trail bypassing wet area (4 Yes Votes, 2 No Votes) Trail Maintenance: Mark the entrances to the trail system from the road (and add to trail system) (4 Yes Votes, 2 No Votes) Work Bees: Budget for food at Work Bees (4 Yes Votes, 2 No Votes)

3 OR LESS YES VOTES

Link to 3 or Less Yes Votes

Campground: I know hand pump water wells are pretty standard at state parks, but running water or at least an easier to pump well would be really nice. Ionia has a really nice hand pump. It's much smaller and very easy to pump. Loved it! (3 Yes Votes, 3 Future Votes) Campground: Solar powered water pump (3 Yes Votes, 3 Future Votes) Staging Area: Upgrade Staging area: Trail near the power lines hooking up to the trail system at the intersection by the pond (3 Yes Votes, 3 Future Votes) Funding: Merchandise sales via web where we don’t carry inventory (3 Yes Votes, 2 Future Votes, 1 No Vote) Activities: Organize Women’s weekend. (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Ladies Night Out (camping) (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Movie Night at the Pavilion (3 Yes Votes, 1 Future Vote, 2 No Votes) Activities: Taco Night at the Pavilion (3 Yes Votes, 1 Future Vote, 2 No Votes) Communications: Create OREA Membership Welcome Packet (3 Yes Votes, 1 No Vote) Communications: Post OREA meeting minutes in Saddle Up magazine. (3 Yes Votes, 3 No Votes) Equine Community Support: Help organize meetings with other trail groups (3 Yes Votes, 3 No Votes) Campground: Campground bathhouse (2 Yes Votes, 4 Future Votes) Campground: Electric at campsites and well (2 Yes Votes, 4 Future Votes) Trail Expansion: Identify New Trail Opportunities: Perimeter trail - 3-mile + Algoe Lake Trail (2 Yes Votes, 4 Future Votes) Trail Expansion: And, can a few more be added across Tody Rd as well ?? (2 Yes Votes, 3 Future Votes, 1 No Vote) Trail Expansion: Identify New Trail Opportunities: Trails to roads integrated into the system for local usage (Timber Ridge example) (2 Yes Votes, 3 Future Votes, 1 No Vote) Trail Maintenance: Reengineer existing trails: Bog either side of first bridge (2 Yes Votes, 3 Future Votes, 1 No Vote) Equine Community Support: 5-day, 7-day, and 2-week multi-park camping plans (2 Yes Votes, 2 Future Votes, 1 No Vote)

We will begin the SMARTening process for a couple of the proposed goals we have given the OK to before the January meeting. We likely won’t get through them all by then! If you want to be part of the SMART group, there will be a chance to volunteer as part of the January meeting. Some goals may be eliminated or combined as part of the SMART assessment – especially any that we deem as not achievable. Other goals will be given a reduced scope as part of the process – for example for 2024 we may determine that we would like to start by just doing research on that particular thing. Others may be tabled because of DNR limitations.

 

Even if something goes through the goal process, that does NOT ensure that we will be able to achieve it or even work on it in 2024. Also, just because some idea did not make the cut for the initial SMARTifying does not eliminate it completely from being something we decide to pursue in 2024. The Goal process lets us assess and prioritize so we can make more effective decisions.

OREA November 21, 2023 Board Meeting Minutes

Present:  Todd Farrell: DNR Representative, Dawn and Scott Cope, Steve and Vera Keim, Lise Mouthaan, Robin Bobek

Meeting called to order 5:56 p.m.

Approval of October 17th minutes. Motion to approve by Scott, Steve seconded.  All in favor, minutes approved.

Treasurers' Report

Treasurer’s report presented by Steve Keim.   Balance is $9535.90. We have 46 memberships, 57 total members.  Steve to get with Val Pfeiffer re:  Hadley hills.com site.  Steve is setting up fb fundraiser “Giving Tuesday”.  Thank you, Steve.  Motion to approve treasurer’s report by Robin, Scott seconded, all in favor, Treasurer’s report approved.

Old Business

DNR projects

Click Read more to learn about status of campground reservation system plans.

Update on new gate installation at Tody Rd. and campground entrance. Installation pending. Update on Confidence/Obstacle Course: Per Todd, still pending, one approval needed. Update on approval of staging area/day use area: to resubmit plan for larger day use area. (Picture of Pinckney day use/staging area shown). Request made to change sign to Day Use Area. Todd to add to DNR sign order, thanks Todd. Update on DNR funds available for trail projects (obtained). Scott is getting three estimates, and then will submit to DNR to decide who does it. Update on campsite reservation for 2024. Price will be approximately $27.00-30.00 for reservation. 12 sites will be reservable. The sites with corrals and sites in turnaround will be included in reservations. DNR will store corral gates for winter.

December annual meeting and Christmas party.  To be held at Hadley church, 3638 Hadley Rd, Hadley, MI  48440.  To be put on fb as event.  Meeting/election will be at 6:00, Potluck at 7:00.

New Business

Save the Date

Poker Ride / Campout

May 25-26

Email sent to Orea members for nominations to board. No responses at this time. 2024 elections: Steve Keim nominated the existing board members continue on board for 2024. Scott Cope seconded. Robin to check with Tamra to see if she will continue as board member for 2024. Election to be held at December meeting. Friends group match application due by January 19, 2024. Todd to apply for WIP for toilet for day use area. Steve presented report on findings, information obtained from Big Fork ride. Also reported on OREA (Dawn, Scott, Steve, Vera) helping at Ionia and Pinckney work bees. Helpful information obtained, also pictures re: manure pit, staging area. Discussion of trail construction technique observed. Discussion on Hadley/Metamora dump station use by equestrians camping at horse camp. Also obstacle courses looked at. Pinckney: getting rid of organic matter on trails. Stall ideas: put rock base. Ionia leaves picket posts along with stalls in their campground. Pinckney fundraisers (cheesecake, flowers), basically done online. Pinckney has 140 members. Consider adopt a trail volunteer program. 2023 Annual report (Dawn, Scott, Steve) working on this. 2024 Events: Poker ride/campout, May 25, 26th. The board decided not to have Judged trail ride in 2024. Do alternate event. Discuss proposed bylaw changes. Volunteer work instead of membership fee. Note other changes in by laws. To be voted on at January meeting. Establish committees as noted by bylaws. Further discussion at January meeting.

Round table discussion:  no items noted.

Next meeting December 19th 2023.

Meeting adjourned 7:50 p.m.  Rb/rb

We're also analyzing 145 proposed goals over the next month that came from our discussions and your Facebook feedback!

From these we will build OREA's 2024 Goals.

bottom of page